11 Essential Steps for Implementing Saas


Software as a Service, or SaaS, has been widely utilized for a number of years. SaaS, which is typically a subscription model, differs from traditional methods.

The benefits of the SaaS model, both for the supplier and for the end-user, clearly outweigh the old paradigm of software license and implementation. It’s no surprise that SaaS apps have become increasingly popular.

Because SaaS is in the cloud, it does not require physical installation in your systems. It eliminates the need to purchase expensive hardware by simply charging for the resources required to execute the applications. As a result, there is an advantage in terms of cost-effectiveness. Furthermore, because SaaS is in the cloud on a network of servers, there are no issues about reliability. SaaS also means cheaper upfront expenses for end-users because they only pay for what they use. It can be a long-term cash stream for developers.

On that topic, let’s take a look at some of the most important measures to consider when using SaaS as a business model.

1.Compare On-Prem and SaaS

First and foremost, any company should assess the necessity for SaaS installation. Businesses should examine the following factors when evaluating both on-premises and SaaS options.

  • Is SaaS a good fit or not?

  • Cost of implementation.

  • The flexibility of the SaaS model.

  • Potential risks of SaaS-based applications.

  • Licensing issues.

  • Storage capacity.

  • Support provided by the vendors.

After weighing all of the factors and determining their requirements, a company is likely to choose SaaS deployment.

2. Identify Requirements

Understanding the requirements of the end-users is one of the most crucial responsibilities before beginning any form of development. Without a thorough understanding of the business needs, it is very impossible to create a suitable application. These are unquestionably the most crucial first stages to comprehend. Understanding the criteria is beneficial since it acts as a checklist for the solutions that are genuinely important and distinguishes them from “nice to have” features. Non-essentials increase project complexity, scope, delay, and costs, therefore having a clear understanding of your project requirements is beneficial.

The application’s scalability, security concerns, and how problems and failures are handled are all important considerations.

3. Encourage Employee Adoption

Teamwork is always necessary to produce anything worthwhile, and it is one of the most vital jobs before beginning any kind of project. Here, too, the same idea applies. Having a team with significant knowledge and fluency in numerous technologies will undoubtedly aid in the development of the proper application that meets the needs of all stakeholders. In order to incorporate the latest best industry practices, team members should also engage in continual learning.

Everyone should be on board for SaaS adoption to be effective. The management should communicate effectively and emphasize the advantages of SaaS. It will encourage all departments to go forward and implement it as soon as possible. To ensure that employees are familiar with the new system, proper training should be provided.

4. Procure Scalable SaaS Components

Following the understanding of the application’s goals, the following step is to concentrate on the infrastructure architecture. The best option is to go with a scalable, stable, and well-connected infrastructure.

You’ll want to make sure your developers have the resources they need to build a robust, functional platform. Both the client-side and the server-side must be considered. Backend data will be stored in a relational database (MySQL or PostgreSQL).

Infrastructure should ideally be adequately optimized for any expenses involved, and it should be backed up by well-defined Service Level Agreements (SLAs). Furthermore, strict security measures should be implemented.

The component purchase phase follows the completion of the design aspects of the SaaS deployment process. It’s important to remember that you’ll require components that have tested for reliability and functionality. Their deployment and setup is another phase that must properly carry out in accordance with the requirements.

5. Consider Bandwidth and Hosting

The connectivity of SaaS is likely one of the most crucial parts of its implementation. Because connectivity is the backbone of the entire service model, selecting the correct service provider as a host is a must.

While it’s important to aim for the fewest hops between the user and the hosting facility, there also needs to be room for various connectivity points to the host data center to ensure that services are always available.

6. Evaluate Performance and Quality

Platform performance is another important factor to consider in SaaS. While the developer will be aware of the application’s local performance, it is critical that end-users have a similar experience. A lot of this will determine by a number of criteria, including bandwidth, reliability, and, most crucially, determining the best delivery point. The latter is the most difficult to achieve and takes a great deal of fine tuning.


7. Ensure Data Security and Management

From the beginning, security is a must! If end-users ever get the impression that their data, intellectual property, or privacy are not being properly managed. Again, security would have two categories: data in transit and data at rest.

The SaaS vendor should disclose information on their data center security levels. Next, double-check that the roles and access rights are identical to those in your on-premise systems (for migration projects). It should also be consistent with your new project requirements.

8. Investigate Disaster Recovery Solutions

Natural disasters can strike at any time and in any form. As a result, a disaster recovery solution must ensure that the application is available to clients at all times.

9. Assess Customer Support & Monitoring

Customer support availability and quality are critical components of a positive service experience. This is frequently what distinguishes a good service from a mediocre one.

One method to achieve this is to have a responsive customer support system, such as a ticket system that connects to the call center. It’s also possible that an email-based support system will suffice. Whatever the method, the most crucial criteria in terms of customer assistance is undoubtedly continuous availability.

Keeping track of occurrences may be much easier with a comprehensive monitoring solution. This allows for prompt intervention in the event of a disaster and also helps to prevent disasters from occurring.

A monitoring system must also take into account factors like CPU and memory usage trends, application and OS event logs, and other components like databases, network features, and so on.

10. Analyze the SLA & Documentation

Before signing any contracts, the Service Level Agreement (SLA) is an important document that should be thoroughly reviewed. This SLA document clearly describes the SaaS vendor’s provision as well as the repercussions of any failure.

One of the most crucial components of application development is documentation. It also serves as a bible for any adjustments.

SaaS has shown to be a viable and popular development strategy in recent years. It definitely has benefits over the old software licensing approach, and the actions outlined above can serve as a helpful checklist.

11. Build Exit Strategies

Any new adoption should have an exit strategy in place. If the company wants to leave the SaaS service provider at any point in the future, it should have a proper exit strategy in place. The following points should be in the departure strategy.

  • How to return back to on-premises software or other SaaS service?

  • What will happen to the data stored in SaaS?

  • What will be the migration process?

Any new shift comes with its own set of challenges. It’s the same with SaaS uptake. As a result, the business/management should produce an implementation road map that takes into account the needs, goals, cost, and a variety of other criteria. After the initial phase of implementation is completed successfully, the remaining steps will be automated over time. However, long-term success necessitates constant monitoring.

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X-Soft is an established player in the IT market committed to providing excellent solutions for Web/ Mobile (iOS, Android, Web) around the globe. Namely, we are a team of professional web and mobile developers with 10+ years of experience.

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